The platform
Run your maritime company on one platform
Every company has its own secure workspace. People see what their role allows; approvals need the right person and are recorded.
Crewing, timesheets and principal billing
Keep every crew member’s record, certificates and time on board in one place, and bill your principals from approved timesheets.
- Crew records with certificates; an expired mandatory certificate blocks sign-on
- Vessel assignments, rotations and sign-on / sign-off
- Principals, agreements and day rates by rank
- Monthly timesheets prepared, verified and approved by three different people
- Principal invoices built from approved timesheets, never billed twice
- Separate crew pay figures for payroll
Hire from the seafarer pool
Seafarers register themselves on Gulfdeck. Search the listed ones and hire through vacancies.
- Search by name, rank, nationality, department and availability
- Filter to seafarers whose identity document OML has checked
- Post vacancies; listed seafarers apply with a note
- Shortlist, reject with a reason, or hire into your crew records
- Document files are shared only with companies a seafarer applied to
- Every profile you open is recorded and shown to the seafarer
Procurement and stores
From a request on board to a paid invoice, with the right approvals and a full trail.
- Requisitions with technical review and approval limits by amount
- Requests for quotation to your approved suppliers, compared side by side
- Supplier selection with written justification
- Purchase orders that suppliers acknowledge and ship against
- Goods receipt, inspection and a stock ledger
- Supplier invoices matched to the order and the receipt before payment
Fleet, maintenance and compliance
Know the state of every vessel and what is due.
- Vessel register and planned maintenance jobs
- Inspections with findings and corrective actions, verified by someone else
- Vessel and crew certificates with expiry warnings
- Maintenance work that raises a requisition for the parts it needs
- Analytics on spend, maintenance and compliance
Finance
Accounts kept the way an auditor expects.
- Chart of accounts, journals and accounting periods
- Journals prepared by one person and posted by another
- Expense claims with receipts and approval
- Bank statement import and reconciliation, nothing posted until confirmed
- Financial reports
People, documents, tasks and dashboards
The rest of running a company, in the same place.
- Employees, onboarding, training and performance reviews; confidential HR cases
- Document register with versions, checking and expiry
- Tasks with reviewers, departments and workflow rules
- Dashboards for staff, department managers and the CEO, with targets
- Management reviews with actions that become tasks
- Suppliers get their own free workspace to quote and fulfil orders